Client: Defence Sector
Event: Programme Seminar
Venue: Hilton Hotel, Manchester
Attendees: 110
The Brief
A client within the defence sector approached Dancing Squirrel to support their Programme Seminar held in April at the Hilton Hotel in Manchester. The event, attended by over 100 delegates, required seamless technical delivery and strict attention to detail — particularly around confidentiality and coordination.
Our Role
Our brief included providing full audio-visual support, acting as the main liaison between the client and the venue, and ensuring all personnel on-site were security cleared due to the sensitive nature of the material being presented.
We were tasked with:
• Supplying 4 microphones for presenters and Q&A
• Setting up a PA system suitable for an audience of 110
• Providing a display monitor for presentations
• Including a countdown clock to assist with timekeeping
• Ensuring all PLI (Public Liability Insurance) and PAT (Portable Appliance Testing) certifications along with RAMS specific to this event were submitted to the venue in advance
The Solution
We worked closely with both the client and the Hilton Hotel team to ensure every technical and logistical element was fully aligned and stress-free for the client. Our security-cleared team members delivered, set up, and managed all AV equipment on-site — ensuring that the client could focus solely on delivering their content, not the tech behind it.
From initial setup to final breakdown, our team remained on hand throughout the day, providing real-time support, managing AV cues, and keeping the session running smoothly to schedule with the countdown clock in place.
We also handled all pre-event compliance and venue coordination — including submitting PLI and PAT documentation and ensuring all AV needs were met within venue requirements.
The Outcome
The seminar ran seamlessly, with crystal-clear audio, smooth presentation delivery, and a trusted support team behind the scenes. The client was able to deliver their message confidently, knowing every detail was taken care of.
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